Founded in 1969, Keystone Substance Services is a private not-for-profit organization that is part of a statewide network of providers of prevention, intervention and treatment services for persons affected by substance use disorders. Keystone has grown rapidly in the last ten years, increasing its budget to $6 million from $3.5 million in that time. Keystone now has close to 100 employees and has three buildings in the medical community of Rock Hill, SC.
To learn more, visit www.keystsoneyork.org.
Keystone seeks an accounting professional who will be developed lead its finance department. The ideal candidate will demonstrate a strong desire to build a career in a mission-driven organization, and will play a central role in directing and overseeing of all finance and accounting activities. The position bears responsibility for maintaining the general ledger, cash receipts/disbursements, cash management, preparation of grant and contract financial reports, monthly, quarterly and annual closings and meaningful reports to management, the Board of Directors and funders. The position also oversees preparation for annual audit including preparing GAAP financial statement, related audit schedules, and reviewing the 990.
Keystone is a complex organization with >20 departments in its accounting system. Keystone has a diversified funding base that includes > 15 federal, state and local public funding streams (about 50% of budget), program fees including Medicaid, commercial insurance and self pay (about 40%) as well as private foundation grants, and fundraising from special events and donations (about 10%). Note: this position will not have oversight over medical billing, but will collaborate with billing staff in understanding trends and reimbursement dynamics.
This is a salaried exempt position, reporting to the Assistant Director and working collaboratively with the all operations staff. The successful candidate will, within 2-5 years, become Finance Director, part of the Executive Management team.
Scope of Responsibilities:
• Participates with the Leadership Team to ensure that the agency’s mission and objectives are attained through sound fiscal management. Develops in-depth understanding of fiscal results of various components of the agency, and effectively communicates results and trends to all levels of the organization including stakeholders, program managers, Executive Management, and the Board of Directors.
• Maintains awareness and complies with requirements of federal, state and city oversight bodies
• Develops positive, effective, working relationships across the organization, and with key personnel of funders and stakeholders.
• Attends monthly board meetings, presenting finance report. Presents annual budget to the Finance Committee of the Board.
• Coordinates all financial activities including annual audit, budget development and compliance, general ledger, cash management, balance sheet reconciliations and grant reporting. Maintains effective and internal controls systems through assuring segregation of duties proper checks and balances.
• Supervises the Business Manager and PRN Accounting Assistant who oversee daily operations including accounts payable and grant administration
• Coordinates with Operations Manager who oversees patient billing and front office operations
• Collaborates with Human Resources Director to ensure salary costs are correctly recorded in the general level, and assists with necessary reporting for employee benefits, workers compensation and timely recording and remittance of deductions.
• Provides development staff with financial information for grant proposals and reports
• Provides accurate and timely financial information to senior management. Oversees current status of cash, receivables, account receivables and year-to-date contributions. Prepares financial statements, income, expense and balance sheets. Compares budget with variance analysis and recommends corrective action.
• Prepares the annual budget, presents to management and the Board of Directors.
• Supports community relations events and efforts of the organization
Compensation + Benefits
NOTE: The successful candidate will maintain Keystone as his/her only employed or contracted position. Independent contractors or consultants should NOT apply.
Position receives 11 paid holidays, 2 weeks of PTO (earned prorated over the year), however leave time must be scheduled around deadlines. Full time employee is eligible for full benefits on the first day of the month after 60 days of service. Eligible for 401(k) participation and match after one year of service. Keystone is a family friendly organization, and will consider a candidate whose initial work schedule is at least 20 hours per week with a plan to increase to 40 hours within 2 years.
• A positive attitude and the desire to work as part of a team, treating staff, patients and stakeholders with kindness and respect in all encounters
• Bachelor’s degree in Accounting is required; MBA or CPA preferred. Three to five years’ experience in either public accounting (audit and financial statement preparation) or in a finance leadership role in a complex multi-departmental organization.
• Superior spoken and written communication, whether via email, a one on one meeting, or speaking publicly. Possess ability to explain complex concepts to a non-finance audience.
• Outstanding computer literacy, including spreadsheet, database and accounting software and strong desire to improve and apply these skills. Ten-key by touch.
• Demonstrated experience in financial management and accounting software, preferably in the non-profit environment
• Demonstrated ability in setting priorities, proposing new ways of creating efficiencies and guiding investment of resources Must be able to effectively prioritize multiple assignments
• Ability to work within a mission-driven environment and willingness to accept “other duties as assigned,” however menial, for the benefit of the entire operations team
• Possesses attention to detail complimented by big-picture strategic thinking
This job operates in a busy and interactive environment. Space is at a premium at Keystone, thus staff share offices and have ability to perform some of their duties remotely. Candidate must have reliable transportation as position is required to travel on daily basis between buildings.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear, and function at full capacity in a busy, distracting environment. The employee frequently is required to stand; walk; use close vision, distance vision, and be able to adjust focus; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift and/or move supplies weighing up to 25 pounds.
Keystone EEO Statement:
Keystone provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Keystone expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
How to apply: Along with your resume, submit a cover letter stating how closely you fit the Position Requirements above at https://keystoneyork.org. No phone calls or emails please. Serious applicants only, incomplete applications or resumes submitted without a cover letter will not be considered.
Please submit a letter of interest that includes days and hours you can work, as well as your resume by clicking ‘Submit Application’ below.